General:
The Boys & Girls Clubs of Central and Northern New Hampshire (BGC) is seeking Professional Architectural – Engineering services for new construction at 226 Mascoma Street, Lebanon, NH. Professional Services requested include final design/drawings including site plans and elevations for the construction of a new 5400 square foot building for an early childcare facility. All interested firms should take note that this project is being funded, in part, through federal grants from Housing and Urban Development (HUD), Northern Borders Regional Commission, and the Community Development Block Grant Program of the NH Community Development Finance Authority under the provisions and subject to the requirements of Title I of the Housing and Community Development Act of 1974, as amended, and administered by the City of Lebanon, New Hampshire. The City of Lebanon owns the subject property and has leased it to BGC. The firm selected will be responsible for complying with certain terms and conditions of these federal grants.
Proposed Improvements include:
1. Construction of a new 5400 square foot building on slab, AND:
2. Extension of municipal sewer approximately 400 linear feet and connecting a new building to water and sewer, AND:
3. Site work including driveway, 18-car parking lot, and playground, AND:
4. Fit-up for an early childcare center providing services to 50 children aged infant through 5, including furniture and equipment.
Federal Requirements
Prospective offerors should note the successful proposer, and sub-consultants must meet the following terms and conditions, including federal requirements:
1. Uniform Guidance / Federal Procurement. 2 CFR Part 200, including applicable procurement requirements at 2 CFR §§200.317–200.327, applicable contract provisions in Appendix II to 2 CFR Part 200, and record retention and access requirements at 2 CFR §§200.334–200.338. Federal procurement requirements apply to recipients and subrecipients undertaking procurements under Federal awards.
2. Conflict of Interest. Applicable federal and CDBG conflict-of-interest requirements, including 2 CFR §200.318 and 24 CFR §§570.489(h) and 570.611. CDFA specifically applies its conflict-of-interest requirements to procurement of professional services.
3. Suspension, Debarment, and Excluded Parties. 2 CFR §200.214, 2 CFR Part 180, and HUD’s implementing regulations at 2 CFR Part 2424. No contract or covered lower-tier transaction may be entered into with a party that is debarred, suspended, or otherwise excluded from participation in Federal assistance programs. The Grant Administrator/BGC will verify the selected firm in SAM.gov before contract execution, and the selected firm shall ensure compliance by applicable subconsultants and notify the Grant Administrator/BGC of any change in eligibility status.
4. Federal Anti-Lobbying Requirements. The Byrd Anti-Lobbying Amendment, 31 U.S.C. §1352; 24 CFR Part 87; and Appendix II(I) to 2 CFR Part 200, as applicable. For a covered contract exceeding $100,000, the selected consultant shall execute the required Certification Regarding Lobbying and shall submit Standard Form LLL, Disclosure of Lobbying Activities, when required.
5. Civil Rights, Nondiscrimination, and Accessibility. Applicable HUD and federal civil-rights and accessibility requirements, including Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973 and 24 CFR Part 8; the Americans with Disabilities Act of 1990, as amended, as applicable; the Age Discrimination Act of 1975; the Architectural Barriers Act of 1968, as applicable; and generally applicable HUD requirements under 24 CFR Part 5, Subpart A. HUD’s FY24 CPF guidance requires grantees and subrecipients to comply with generally applicable HUD fair-housing and civil-rights requirements.
6. Section 3. Section 3 of the Housing and Urban Development Act of 1968, 12 U.S.C. §1701u, and 24 CFR Part 75, as applicable. The selected consultant shall cooperate with the Grant Administrator/BGC in satisfying applicable Section 3 requirements and in incorporating applicable Section 3 provisions into subsequent construction procurement and contract documents.
7. Small and Disadvantaged Business Participation. 2 CFR §200.321, concerning consideration of small businesses, minority businesses, women’s business enterprises, veteran-owned businesses, and labor-surplus-area firms, including applicable requirements for subconsultants.
8. Build America, Buy America (BABA). The Build America, Buy America Act, 2 CFR Part 184, applicable HUD implementation guidance and waivers, and other applicable domestic-preference requirements. The selected consultant shall incorporate applicable Buy America Preference requirements into project plans, specifications, procurement documents, and construction contract documents. HUD specifically requires BABA notice language in relevant contracts, purchase orders, requests for proposals, and other procurement/bid documents.
9. Davis-Bacon and Related Acts / Federal Labor Standards. Applicable Davis-Bacon and Related Acts requirements associated with the project’s federally funded construction. Architectural and engineering professional services themselves are not subject to Davis-Bacon solely by virtue of this A/E contract. The selected consultant shall assist the Grant Administrator/BGC in incorporating the applicable Davis-Bacon wage determination and required federal labor-standard provisions into the subsequent construction bid and contract documents. CDFA expressly treats A/E fees as a non-construction activity while requiring the architect/engineer to incorporate the applicable wage determination into the construction specifications.
10. Other Applicable Federal Requirements. Applicable provisions concerning prohibition on certain telecommunications and video-surveillance equipment or services (2 CFR §200.216), domestic preferences (2 CFR §200.322), access to records, environmental review requirements under 24 CFR Parts 50 and/or 58, and other terms and conditions contained in the applicable HUD, CDFA, and NBRC grant agreements. The selected consultant shall comply with applicable requirements and shall incorporate applicable requirements into subsequent construction documents when directed by the Grant Administrator/BGC.
Description of Services Needed:
1. Review completed environmental review and City documentation on the site and public sewer line.
2. Conduct a survey and necessary documentation for site plan review by the Lebanon Planning Board and Special Exception review by the Lebanon Zoning Board, including submission and meeting attendance.
3. Prepare complete architectural and engineering bid documents necessary to successfully construct the project in conformance with City and State requirements, including building, electrical, mechanical and plumbing detail. Scope to include sufficient preliminary documentation for an energy charrette.
4. Tenant fit-up to include further refinement of the Boys & Girls Clubs fit-ups in similar NH early childcare facilities.
5. Assist in bidding, negotiations, reference checks and award recommendation for construction of the project.
6. Respond to Requests for Information (RFI’s).
7. Facilitate and observe construction phase to confirm adherence to contract documents.
8. Lead project meetings with local officials and contractor as needed.
9. Provide punch list and assist with project closeout.
Schedule:
The intent is to award and start this project as soon as possible so documents can be completed, project bid out, and contractor ready for construction by fall 2027.
General Information:
1. Architectural firms responding to this RFQ must be licensed/registered as an Architect in the State of New Hampshire.
2. The firm must indicate they can perform the required services within the proposed time schedule.
3. Firm must indicate they maintain Professional Liability, Comprehensive General Liability, Workers Compensation and Employers Liability and Automobile Liability Insurance coverages.
4. Provide a schedule of delivery dates. If feasible, the Boys and Girls Clubs intend to have construction completed before December 31, 2028. Note, no work is to be completed until a Notice to Proceed has been authorized in writing.
Submission Requirements:
The statement of qualifications should include the following:
1. List of key personnel who will be assigned to the project, with resumes.
2. Proposed sub-consultants.
3. A description of expertise, experience and resources directly relevant and available for the proposed project, including knowledge of NH requirements for licensed early childcare facilities.
4. A list of similar projects previously completed, including those subject to federal funding compliance, if available.
5. Three (3) references (minimum).
6. Name of person to be in charge of project.
7. Description of scope of services as per “Description of Services Needed”.
8. A project timeline.
9. A detailed fee proposal and lump sum price for complete professional architectural/engineering services in a sealed separate envelope. Fee proposal shall include a task breakdown, billing rate schedule, and list of reimbursable.
The statement of qualifications shall also provide the following information: name, title, address and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of evaluation.
Award of Contract
Evaluation criteria shall include:
1. Specialized experience or technical expertise of the organization and its personnel in connection with the scope of services to be provided and complexity of the project.
2. Past record of performance on contracts, including quality of work, timeliness and cost control.
3. Capacity of the organization to perform the work within time limitations, taking into consideration the current planned workload of the firm.
4. Familiarity of the organization with this type of project or problems applicable to the project.
5. Compatibility of scope of services provided with services needed in this RFQ.
5. Knowledge of federal funding and compliance.
6. General information requirements (above).
The deadline for submission is Friday, November 6th, 2026 at 2:00 pm EST.
Please send all questions prior to October 23, 2026 by email to cgagnon@nhyouth.org. Answers will be shared with interested firms who have contacted the organization.
Submissions should be delivered electronically clearly marked:
Request For Qualifications Architectural-Engineering Services Boys & Girls Club Early Childcare Project
TO
Claire Gagnon, CFO, Boys & Girls Clubs of Central & Northern New Hampshire
cgagnon@nhyouth.org
Questions or issues with submission please call 603-224-1061 x1008
The Boys and Girls Clubs shall not be responsible for late mail deliveries, and no Proposals shall be accepted if received after the time stipulated above. No facsimiles will be accepted.
THE BOYS & GIRLS CLUBS OF CENTRAL & NORTHERN NEW HAMPSHIRE RESERVES THE RIGHT TO WAIVE ANY DEFECTS AND INFORMALITY IN ANY PROPOSAL, TO REJECT ANY OR ALL PROPOSALS FOR WHATEVER REASON AND TO ACCEPT THAT PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE BOYS & GIRLS CLUBS OF CENTRAL & NORTHERN NEW HAMPSHIRE.
The Boys and Girls Clubs is an Equal Opportunity Employer.
